MacWorld 1999 May

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FileMaker Pro Database | 1999-03-10 | 194KB | 2,330 lines

play makAll work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All HBAM2016AUG95 Pro 3.0 All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dullCopyright 1984-1996 Claris Corporation and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. All work and no play makes Jack a dull boy. Fali@ FaliA HBAM3016AUG95 Keith Proctor Pro 3.0F! Pro 3.0M1 Sunday Monday Tuesday Wednesday Thursday Friday Saturday January February March April August September October November December 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter tivity Log Go to Address Go to Checking Account Go to Contacts Go to Dollar Amount English Go to Invoices Go to Invoices 2 Go to Job Application Go to Letter Go to Line Checks Go to Line Items Go to Memorandum Go to Messages Go to Personnel Records Go to Phone Numbers Go to Products Go to Purchase Orders Go to To Do List Go to Report Menu Go to Reports in Contacts Go to Reports in Invoices Go to Reports in Parts Print Help Documentation Close File Verify Password 3/10/99 COMPANY ADDRESS COMPANY CITY COMPANY LOGO DISABLED COMPANY LOGO PLAIN COMPANY NAME COMPANY STATE COMPANY ZIP CODE COMPANY ZIP CODE BARCODE DATABASE NAME DOCUMENTATION E MAIL ADDRESS FAX LOGO FAX NUMBER LAYOUT NAME LETTER BODY DISPLAY LETTER CLOSE LETTER GRAPHICS LETTER HEAD DISPLAY LETTER ID LETTER LOGO PLAIN LETTER SERIAL LETTER TYPE LOCAL LETTER ID LOGO LOCATION PASSWORD PHONE NUMBER PRINT CHOICE REASON FOR LETTER USER NAME A User NameB Company NameB Company AddressB Company CityB Company StateB Company Zip CodeB Letter Logo PlainB Company Logo PlainB Company Logo DisabledB Fax LogoB Layout NameB Database NameB Letter SerialB Reason for LetterB A Letter IDB Letter TypeB Logo LocationB Letter CloseB Local Letter IDB Macintosh 01 User FILES INCLUDED: * Description included below. ** Related to each other (no description available). This files are used to keep track of checking account, and print laser checks (Checking Account File performs a script related to Dollar Amount-English file to create the dollar amount in words). It is also used to keep track of purchase orders. Please note that in any field named Contact No. or Contact I.D. or Account Number, you must type the account number from the Contacts database. s. Please note that in any field named Contact No. or Contact I.D. or Account Number, you must type the account number from the Contacts database. Letter GraphicsB Letter Head DisplayB = "Top Left" = "Top Center" = "Top Right" Top Left Top Center Top Right Letter Body DisplayB 1) = "Block" Block DocumentationB Print ChoiceB Fax NumberB Phone NumberB E Mail AddressB Company Zip Code BarcodeB PasswordB A Main Menu Preferences 1 Documentation Preferences 2 Preferences 3 Preferences 4 Print Documentation Password A Main MenuB 1cZccJ9RZkcZRc))1 19B9R9) ))119RJBR91BB1 B9BJ91JZskk{cJJRRJJZcZJ c{sk{cRssc991 11B99B ))1JZJJB))19919R911991191 19119 1JcZcJ9RZkcZRcB))1 19B99R9)11) 9RBR91BB1 B9BJ91JZsskkcJJRRJJZcZJR {sk{cRsscB991))11B99B ))1JZJJB 1919R9119911991 RcRRB9JJ9 !)19JJZJ9BRRZZRJBJR B.9))1))191B)!191! !1)!) !1JBJJ91BR scJRZZJRZZRBJRRc{sk{ZRkkZ 199BJ R"B19BJJB9119RkckscRs ks{{ss ccRJJRRZkcZcJ9BJ RJJZs sskR9RZcZcscRZccRRZRB RcRRZB9J9 Z9BRRZZRJBJRs B"9))1))1B91B!191! !!1!) !1BJJ91BR scJZZJRZZRBJ c{k{ZRkkZ 9199B R#B19BJRJB919RkckscRs ks{{ss kccRJRRZkcZcJ9BJRZZRJJZs sskR9JRZZcscRZccRRZZRB s cks 1B99JJ9 191)1 19BB91))1RcZcBBRZkZRZR9 1B99BJ BRBJB)191 11)11 1B9JJ19Rc{kksZ JRccZJRZcc kkskJckcB11)) 9B191 9JRBJ9 199JJ9 J/RcRJJ)9B9)!)!!)119JJRRB9JRckkcRJJ{ 1 91)91 !!)11!)) )9JBJJ99JRkccsZ RZZRBJRZk{kcskJZcRB RRJRR91BJRRJB11BRkcssZc{ B9JZkkcZRRZs{kscBJRkccssc ZZRBB J0RcRJRJ)99)!)!!)119JRJRB9JRckkcRJJZ{ 1 9B1)9 !)!)1!)) !))!! )JBJJ99JRkccks RZZRBJRZZk{cskJZcRB RRJRR91BJ J11BRkcssZc{ kZZJJ B9JRZkcZRRZs{kscBBJRccssc ZcZRBBJJR skskks{ {Zs{skZ c kks{{kssZcZcksskZcs skskks{ Zs{skZ ksks{kssZcZck @991RJRJJZJRZB119BRJRB119JkkskZZ{ skkRRJRZc kcZcJ99Rcsksc R!s{kk9BRckcs scZZccRJB9BJRZJBBJR9!) 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Change or add to the values in the pop-up lists for Contact Priority, Type, Phone Number Locations, or Personal Title. INVOICES Description Use this file to create and keep track of invoices for your customers. The Invoices database allows you to bill a customer for products they have purchased. Product information is looked up from the Products database and customer information is obtained fro "%UR UD33D wable from the Contacts file because there is relationship between the two files. Shipping Information Click on the icon for shipping details to enter information such as the shipment location, cost, weight, carrier type, priority, and tracking number. Products Purchased Type in a product ID from the Products database in the first available row. Or click on the right part in the first available row to activate a script to find a specific product. After you find t 1)1R99J119RkkskJJZccRR9 !)!!))! 1191))1BBJJB9BJ91 J1)19 1))11 1RRZRBZkss{{ scZRRJc sc9)1BR91))1B 1RBBRR BRRB11B RRJBBJ1 1)1R99RJ119kkskJJZccZRR911 !)!!))! 1191))1 JB9BJ91 1RRZRBBZks{{ JccZcs scR9)1B91))1B RBBRR RRJBBJB1 191BZB9 e products list. How to customize this solution Change or add to the values in the pop-up lists for Carrier, Shipping Priority, Payment Method, and Credit Card Type. ACTIVITY LOG Description Use this database to track messages and contacts with your customers. This file is related to the Customers database. How to use this solution Anytime you wish to track correspondence with a contact, go to the Contacts database, find a contact, and click the N D@ D@ the Notes field and select an appropriate Action Status and Action Type. Letter Entry To create a letter, type the contents of the letter in the Letter Contents field and click the Print Letter button to print a copy of the letter. Fax Entry To create a fax, type the contents of the fax message in the Fax Message field and click the Print Fax button to print a copy of the fax. ADDRESSES Description This file is related to contacts and keeps the information about address, company na DDDDDD the Invoice database based on the Product ID. ENTERING INFORMATION Product Information Enter the product type, a short description, long description, short description in Spanish, the cost, the selling price, other charges cost such as fee for a returned check and the unit weight of the product. General Comments Enter any notes on the product here. Vendor Information Type in a contact ID from the Conta wwwwww one. For instance, you can st ore phone numbers for work, home, school, mobile, and other locations as well as internet addresses. How to use this solution Phone numbers are always entered from the Contacts database but are stored in this file to allow for an unlimited number of contact phone numbers. TO ENTER A PHONE NUMBER - Go to the Contacts database and find or create a contact record. - Type a phone number into the first available space in the phone number list. A new phone number record will be created and wwwwww ffffff 333333 """""" wwwwww DDDDDD 333333 %US31 %US30 product ID into the first available space in the list of products purchased. A new line item record will be created and stored in the Line Items database. Because the Line Items database is related to Invoices, all line items fo #4EWp "4EVx #3EVg "4DUg #3EVg "#4DVg 24EVgy "34EVw ##4Efw ""3DUgw ""33DUfw ""34DVgx ""#34EVgx "#33DEfw " 234DUfw 2""2334DEVgx 3 4DEUfwx 3 DDUVgw D EUUfwx UDDEUUfgw U Vfgwx eUVfgww lick on the Letter button and type the letter you wish to send. This letter will be stored in the Letters database and is logged as an activity. Because the Letters database is related to the Activity Log file, all letters for a particular contact can be viewed from the Contacts database. ************************************************************************************************ TO START USING THIS FILEMAKER DATABASE FILES. INSTALL THE INCLUDED FONTS. OPEN THE MAIN MENU F 15). * All calculations are faster than any previous version. * Most of the scripts have been "tuned up" for speed. This business solution is shareware. After paying the corresponding fee, you are allowed to modify it in any form to adapt it to your company needs, but you are not authorized to sell it or distribute it, e wwffeffg@ veUEDDCC vUTDD44 vUDDC32 #""# weUDD3 veTDC2233#3#2 wUDDC3##" vUTD3#22 vUDDC fUD42233##3#"! vTDCC##" eUDC3223## fTD4C3##23#"" uTDC3323#2""! 22"2" ##2"! fTDD33#22"" vUDC32"2"" WUTC22 eTD3#"" GDC32"!! eD3#"! T32"" Include your company name, contact name, address, phone & fax number and e-mail address. Your password will be sent to you by e-mail and first class mail along with your payment receipt. Payments send via postal mail take tim wwwwww ffffff UUUUUU DDDDDD 333333 ing the shareware fee: While we hope you don t find any bugs, if you do let us know! The more information you can include the more likely we are to be able to fix it. Report any bugs or send comments and question by e-mail to: elsoldemex@aol.com or by fax at: (718) 460-3106. Want more information or updates? Visit our web page at: http://members.aol.com/elsoldemex C3C3C34C4C3CC43C DDCD4DD4CDDC 4CDD4E4ET TEETEETUETUETUDUDEETUDTUE[ UTdUTeETeETeEUFTUTUFTUUTeK EUeFFEUFEUFFUeTeVFeUUdVEEk ffFdeefeefddfDeVdfEdfFdffk eVefefe VvffVefVVefUe\ fvfgfwffv ggvgvv gvwxgwghg vhgvvww wwxwwxw wwwwww ffffff UUUUUU DDDDDD 333333 Preview and Print\ 718-460-3106] 718-460-0349^ SolDMexico@aol.com_ \1135552422\` 01152232 Preferences 1B _>Main Menu - Click a button to access a database or preferences Preferences Activity Log W Addresses Contacts Dollar Amount - English Invoices Job Application Letters Line Checks Line Items Memorandum Messages Phone Numbers Products To Do List Click on any button to open that file and start working. Click on the Info button for more information, help and shareware fee for this business solution database. Click on any button to open that file and start working. Click on the Info button for more information, help and shareware fee for this business solution database. Files used for storage purposes orTo return to this menu press [ ] and [1] keys from any file, or go to the script menu and select [Go to Main Menu] Purchase Orders Checking Account DocumentationB Preferences Main Address Standard Letter Miscellaneous Company Name Company Address Company City State Company Zip ypCompany Name and Address - enter your company address information as you would like to see it appear on letters. Your Company Address { Your Name |uUser Name - enter your name as you would like to see it appear on letters, invoices, and in contact history records. ~ User Name Phone Number Preferences Fax Number E-Mail Address Zip Code (For Use with Barcode) Preferences 2B _!Integrated Solution documentation`!Integrated Solution documentation Main Print Preferences 3B Preferences Main Address Standard Letter Miscellaneous Letter Logo Company Logo Plain Company Logo Disabled <Letter Logo - paste a graphic into the Letter Logo field to add your own logo to the top of letters printed from the Integrated Solution. The Standard Letter preference panel has a Logo Location preference which can be used to display the letter logo at the top of a letter towards the left, center, or right margin. Company Logo Plain - paste a graphic into this field to display your own logo at the top left corner of each of the Integrated Solution files. Company Logo Disabled - paste a graphic into this field to display a disabled version of your logo at the top left corner of the Integrated Solution files when there is a custom dialog showing (eg. when no records are found). Preferences Preferences 4B Preferences Main Letter Type Logo Location Letter Close mmSelect a location for the logo at the left, center, or right side at the top of letters that will be printed. ,Select a letter style for the formatting of paragraphs in letters. Block letters do not use indents; whereas, modified style letters have a one tab indent at the beginning of each paragraph. Formal letters use the full name of the addressee; whereas, informal style letters use only the first name. Select from 8 choices for a closing (or complimentary close ) for letters; e.g., Respectfully yours, Yours truly, Best wishes, etc. Address Standard Letter Miscellaneous Preferences Print DocumentationB Sample Solution documentation A!Integrated Solution documentation Page ## Preferences Main Miscellaneous Standard Letter Address Tax Rate Option Tax Rate Option - Enter the tax rate that should be used for calculating invoice totals. Values should be entered as a decimal such as .0825. Tax Rate Printing Options Print Options - select an option for printing or previewing a report to control how reports are displayed. You can choose print only, preview only, or preview and then print. Print Choice Product ID Option Product ID {Product ID Option - Select the type of ID to be entered for a product when a new product record is created. Sequential Serial Number - a number that starts at 1 and is incremented by one. Text and Sequential Number will enter the first character of the first 3 words in the short description and a sequential number. Selecting None will allow you to enter your own Product ID. Preferences PasswordB Please enter your password click on the continue button or press enter WHEN FINISH... IF YOU RE EXPERIENCing PROBLEMS DOING THIS REQUEST, GO BACK TO THE ORIGINAL FILE AND TRY to do IT AGAIN. PLEASE NOTE THAT ALL REQUESTS AND/OR TRANSACTIONS ARE NOW BEING RECORDED, DON T TRY TO OVERRIDE THE PROCEDURE, the system will not accept unauthorized requests or transactions. wwwwww ffffff UUUUUU DDDDDD 333333 """""" #11#22122"3! "#""3"129 Go to Main Menu Go to Report Menu Find Customer Find Invoice Go to Reports in Contacts Go to Reports in Invoices Go to Reports in Parts Go to Contacts Go to Invoices Go to Products Go to Line Items Start Up Script Print Help Documentation Find Invoice Order or Contract Go to Activity Log Go to Personnel Records Close File Go to Address Go to Checking Account Go to Dollar Amount English Go to Job Application Go to Letter Go to Line Checks Go to Memorandum ) W Go to Messages Go to Phone Numbers Go to Purchase Orders Go to To Do List Verify Password Cancel ACCESS HAS BEEN AUTHORIZED... CLICK ON THE CONTINUE BUTTON OR PRESS ENTER. Please wait while your request is processed...C Cancel ACCESS DENIED... [REQUEST/TRANSACTION CANCELLED]... Please go to the original database and try again or call the manager for assistance. Go to Invoices 2 Start Up Script Find Customer Find Invoice Find Invoice Order or Contract Go to Main Menu Go to Activity Log Go to Address Go to Checking Account Go to Contacts Go to Dollar Amount English Go to Invoices Go to Invoices 2 Go to Job Application Go to Letter Go to Line Checks Go to Line Items Go to Memorandum Go to Messages Go to Personnel Records Go to Phone Numbers Go to Products Go to Purchase Orders Go to To Do List Go to Report Menu Go to Reports in Contacts Go to Reports in Invoices Go to Reports in Parts Print Help Documentation Close File Verify Password s{{ss{ {cckkZccs{ ZkZZckkcZZk{ s{{ss{ {cckkZccks{ssZkZZckkc 991))11 ZZccRBBZkk cZcR)191 B119BB1) J19JJ1 99BJ919Rkss{kRJZcZRBRZR Rc{{cBB1 19JBB1 J1))1911B9119JJ9 9911))1 9ZZcRBBZkkcZcR1)19 JB11BB1) 9RRJ19JJ1 99BJ919Rk {RJZcZRBRZR Rc{{c 1))19JBB1 191B9119JJ9 RcZZ9BRRB))1)! !19JRJ9BJJ JBBJ{ sRZZRJ9BB9 )9BBJB19JZ kRRckkZJRZR RZssZBBJ9199JRRZJ19 9119JZckscRc{ kkZJBJRZskkRBBJJRRJBJRk sZBBZZRZkcRRcskcRZRJ 9BRB))1)! 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Records: Accounts-Products-Personnel:Line Checks XRPTH &NAME FPTHAXMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Line Items MSPCA NAMEA Line Items RPTHA Line Items Macintosh 01 HD Line Items yFMP3FMP3 Accounts-Products-Personnel XMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Line Items XRPTH &NAME FPTHAXMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Memorandum MSPCA NAMEA Memorandum RPTHA Memorandum Macintosh 01 HD Memorandum FMP3FMP3 Accounts-Products-Personnel XMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Memorandum VRPTH $NAME MSPC FPTHAVMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Messages MSPCA NAMEA Messages RPTHA Messages Macintosh 01 HD Messages rFMP3FMP3 Accounts-Products-Personnel VMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Messages [RPTH *NAME FPTHA[Macintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Phone Numbers MSPCA NAMEA Phone Numbers RPTHA Phone Numbers Macintosh 01 HD Phone Numbers aFMP3FMP3 Accounts-Products-Personnel [Macintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Phone Numbers VRPTH $NAME MSPC FPTHAVMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Products MSPCA NAMEA Products RPTHA Products Macintosh 01 HD Products WFMP3FMP3 Accounts-Products-Personnel VMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Products ]RPTH ,NAME FPTHA]Macintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Purchase Orders MSPCA NAMEA Purchase Orders RPTHA Purchase Orders Macintosh 01 HD Purchase Orders 7FMP3FMP3 Accounts-Products-Personnel ]Macintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Purchase Orders XRPTH &NAME FPTHAXMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:To Do List MSPCA NAMEA To Do List RPTHA To Do List Macintosh 01 HD To Do List FMP3FMP3 Accounts-Products-Personnel XMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:To Do List VRPTH $NAME MSPC FPTHAVMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Invoices MSPCA NAMEA Invoices RPTHA Invoices Macintosh 01 HD Invoices FMP3FMP3 Accounts-Products-Personnel VMacintosh 01 HD:Documents: Sol de M xico Records: Accounts-Products-Personnel:Invoices (LIST LISTA8None Sequential Serial Number Text & Sequential Number VDEFA( Letter Style ValuesB Logo Location ValuesC Letter Close ValuesD Print Choice ValuesE Product ID Values FMRLA FMRLA FMRLA A Main MenuB InvoicesC Products FaliA Helvetica Geneva Times Palatino Arial Futura Md BT Avant Garde PowerBar Aabced-ExtraBold OCRAM Plants Zapf Dingbats Hobo BT Charcoal Chicago wwwwww ffffff UUUUUU DDDDDD 333333 """""" #11#22122"3! "#""3"129 This files are not needed for this business solution, some of them are included with the FileMaker Pro Version 3.0 and later. (The shareware fee is for the rest of the files). Activity Log* Addresses* Checking Account** Contacts* Dollar Amount - English** Invoices* Job Application*** Letters* Line Checks** Line Items* Main Menu* Memorandum*** Messages*** Phone Numbers* Products* Purchase Orders** To Do List*** Below you will find the documentation for each of the files included in this relational sample solution. You may find that this solution will work as is but may wish to make changes to customize this solution for your business. Either way this documentation is included to help you use this solution. You will find that some of this documentation can be found in each of the files on special help layouts. Click on the help button in each file to see this general help. MAIN MENU Description Use the Main Menu database to navigate to the solution files and set gen FaliA eral preferences. How to use this solution To set preferences for solution files. - Click on the Preferences button. - You can enter your address, a company logo, or set the default style for creating new letters. Address User Name - enter your name as you would like to see it appear on letters, invoices, fax cover sheets, statements and all related printed form. Company Name and Address - enter your company address information as you would like to see it appear on letters, invoices, fax cover sheets, statements and all related printed form. Logos Letter Logo - paste a graphic into the Letter Logo field to add your own logo to the top of letters printed from the Integrated Solution. The Logo Location preference can be used to display the letter logo at the top of a letter towards the left, center, or right margin. Company Logo Plain - paste a graphic into this field to display your own logo at the top left corner of each of the Integrated Solution files. Compa ny Logo Disabled - paste a graphic into this field to display a disabled version of your logo at the top left corner of the Integrated Solution files when there is a custom dialog showing (eg. when no records are found). Standard Letter Logo Location - select a default location for the Letter Logo at the left, center, or right side at the top of letters printed from the Integrated Solution. Letter Type - select a default letter style for the formatting of paragraphs in letters. Four choices are available: block/modified and formal/informal. Block letters do not use indents whereas modified style letters have a one tab indent at the beginning of each paragraph. Formal letters use the full name of the addressee whereas informal style letters use only the first name. Letter Close - select from one of seven choices for a default closing statement for letters such as Respectfully Yours Your Truly Best Wishes , etc. Miscellaneous Printing Options - select an option for printing or previewing a report to control how reports are displayed. You can choose print only, preview only, or preview and then print. Tax Rate - enter the tax rate that should be used for calculating invoice totals. Values should be entered as a decimal such as .0825. Most of other files (e.g. invoices) uses their own tax rate which can be specified as .0825 but will be displayed as 8.25%. Product ID - select the type of ID to be entered for a product when a new pro duct record is created. Sequential Serial Number - a number that starts at 1 and is incremented by one. Text and Sequential Number will enter the first character of the first 3 words in the short description and a sequential number. Selecting None will allow you to enter your own Product ID. How to customize this solution Add your own buttons to the main menu layout to open other databases that you use. CONTACTS Description Use this file to keep track of people you need to contact s uch as customers. The Contacts database contains information such as a customer s name, phone number, address and several more options such as contact type, open account information (if you intend to open an account for a contact). Please note that this file works along with other related databases such as addresses, phone numbers, etc. The file includes predefined reports for printing customer profiles, phone lists, and mailing labels. How to use this solution ENTERING INFORMATION ontact Information Phone, Fax & Internet Enter the company name, contact name and address for a contact. Phone Number Type in phone numbers to reach a contact, select from the list of locations such as home, work, or school, and type the times at which the contact can be reached. You can enter as many phone numbers as needed for any contact by typing a new phone number in the last available space next to the phone icon. Clicking the phone icon will use your modem or speaker to dial the ph one number. Action History Click on any activity in the list to view all the information for that activity. To enter a new activity for the current contact, click on the New Activity button. An activity is a type of correspondence that should be performed for the current contact such as a phone call, fax, or letter. Because each activity is stored in the Activity Log database, you can enter as many activities as needed for any contact. To view additional activities for a contact, click o n the scroll bar to the right of the activity list. Contact Status For the current contact select the Kind of Account, Contact Type, level of priority (high, medium, and low), the type of contact (business, personal, vendor), and who referred the contact. Information about the total amount of purchases for this customer is automatically updated from the Invoices database. Similarly, the date created, date modified, and created by fields are automatically entered. You can also enter more i nformation as you want to such as social sec. no. tax id. bank name, etc. Open | Credit Acc Information On SR Number you must enter an account number (the number that appears on the right top side of the form) from a previous contact record created, this is intended to control the commissions and sales representative activities. SR Name is entered automatically (last name of the sales representative) commission rate is the percentage rate that you will pay for commission to the sales repre sentative. Total Com. is the total commission paid to the sales representative and is calculated automatically from the invoices record, as well as Due by SR which should be the total amount due from the sales representative to your company. On language you can select from Spanish and English this is used depending on what kind of forms this database is going to print, depending on the language selected this solution will print the correct form. Authorized you can modify the values at any time. Terms: you specify the terms for this account. CR Limit is the credit limit you assign to this account. Due by Client, Available Credit & Purchases are calculated automatically from the Invoices file. How to customize this solution If the built-in label report does not match the labels you use, edit the existing layout or create a new layout. Choose Layout from the Select menu. Select New Layout from the Edit menu, click the Labels radio button and choose the proper Avery label in the menu. For details on formatting a label layout, see the FileMaker Pro documentation. Change or add to the values in the pop-up lists for Contact Priority, Type, Phone Number Locations, or Personal Title. INVOICES Description Use this file to create and keep track of invoices for your customers. The Invoices database allows you to bill a customer for products they have purchased. Product information is looked up from the Products database and customer information is obtained fro m the Customer database, and each item purchased is stored in a file called Line Items. The Invoices database ties all this information into a single form which you can print as invoice, invoice past due, statement, etc. You can select what kind of form to print from the script menu. How to use this solution ENTERING INFORMATION Purchaser Information Type in a contact ID from the Contacts database or click on top of the Account Number field to activate the button. Company name and addre ss is automatically viewable from the Contacts file because there is relationship between the two files. Shipping Information Click on the icon for shipping details to enter information such as the shipment location, cost, weight, carrier type, priority, and tracking number. Products Purchased Type in a product ID from the Products database in the first available row. Or click on the right part in the first available row to activate a script to find a specific product. After you find t he product you are looking for click on the (Select this Product) button on the right top part of the form. Product price and description are automatically looked up from the Products database. Also enter the quantity of product purchased. Because each product purchased is stored in the Line Items database, you can enter as many products as needed for an invoice by typing a new product ID in the first available space in the list. To view additional products purchased for an invoice, click on the scroll bar to the right of the products list. How to customize this solution Change or add to the values in the pop-up lists for Carrier, Shipping Priority, Payment Method, and Credit Card Type. ACTIVITY LOG Description Use this database to track messages and contacts with your customers. This file is related to the Customers database. How to use this solution Anytime you wish to track correspondence with a contact, go to the Contacts database, find a contact, and click the N ew Activity button. Choose which type of action to take: a call, letter, or fax. Click OK and enter the information for the call, the contents of the letter, or the message for the fax. Note that much of the work of entering your address and the customer s address has already been done. You can edit your address information in the Main Menu preferences. The customer s information is taken from the Contacts database. ENTERING INFORMATION Call Entry Enter notes about the phone call in the Notes field and select an appropriate Action Status and Action Type. Letter Entry To create a letter, type the contents of the letter in the Letter Contents field and click the Print Letter button to print a copy of the letter. Fax Entry To create a fax, type the contents of the fax message in the Fax Message field and click the Print Fax button to print a copy of the fax. ADDRESSES Description This file is related to contacts and keeps the information about address, company na me, contact name and zip code, it is also used to generate bar codes for all correspondence that will be printed and keeps track of fields modified, date time, field name and user who modified the field values. PRODUCTS Description Use the Products database to enter information on products that you sell. This product information is used by the Invoice database to look up prices and product descriptions when creating a customer invoice. How to use this solution Enter a record for each pr oduct that you sell. Information on product price and description is looked up in the Invoice database based on the Product ID. ENTERING INFORMATION Product Information Enter the product type, a short description, long description, short description in Spanish, the cost, the selling price, other charges cost such as fee for a returned check and the unit weight of the product. General Comments Enter any notes on the product here. Vendor Information Type in a contact ID from the Conta cts database in the Vendor ID field. Company name and address is automatically viewable from the Contacts file because there is relationship between the two files. Inventory Type in the necessary information. PHONE NUMBERS Description This file is used to track customer phone numbers and is related to the Customers database. Having a separate database for phone numbers allows you to store as many different types of phone numbers as you need to reach someone. For instance, you can st ore phone numbers for work, home, school, mobile, and other locations as well as internet addresses. How to use this solution Phone numbers are always entered from the Contacts database but are stored in this file to allow for an unlimited number of contact phone numbers. TO ENTER A PHONE NUMBER - Go to the Contacts database and find or create a contact record. - Type a phone number into the first available space in the phone number list. A new phone number record will be created and stored in the Phone Numbers database. Because the Phone Numbers file is related to Contacts, all phone numbers for a particular person can be viewed from the Contacts database. How to customize this solution To change or add to the values for the Phone Number Location field, go to the Contacts database and edit the value list there. LINE ITEMS Description The Line Items database is used to track individual items purchased by a customer and is related to the Invoice database. How to use this solution Line items are always entered from the Invoices database but are stored in this file to allow for an unlimited number of items to be purchased. TO ENTER A LINE ITEM - Go to the Invoices database and find or create an invoice record. - Type a product ID into the first available space in the list of products purchased. A new line item record will be created and stored in the Line Items database. Because the Line Items database is related to Invoices, all line items fo r a particular invoice can be viewed from the Invoices database. LETTERS Description Use this database to write letters to send to people in the Contacts file. How to use this solution Letters are always entered from the Activity Log database but are stored in this file to allow for an unlimited number of letters. TO ENTER A LETTER - Go to the Contacts database and find or create the contact record. - Create an activity by clicking on the New Activity button under Action History. - Click on the Letter button and type the letter you wish to send. This letter will be stored in the Letters database and is logged as an activity. Because the Letters database is related to the Activity Log file, all letters for a particular contact can be viewed from the Contacts database. ************************************************************************************************ TO START USING THIS FILEMAKER DATABASE FILES. INSTALL THE INCLUDED FONTS. OPEN THE MAIN MENU FILE. CLICK ON THE HELP BUTTON WITHIN THE MAIN MENU IN FILEMAKER INSTRUCTIONS AND INFORMATION What's new on version 2.0? * Validates credit card numbers. It doesn't tell you whether the credit card has cleared the bank, but rather serves as a way to prevent typos. The algorithm is able to determine if the digits in the card follow the correct pattern. If the credit card number is invalid it will show a red note below the credit card number field as: "Credit Card Number: INVALID". If the credit card number entered is correct it will only display "Credit Card Number" in black type. * Print total number of pages in a statement. (i.e. PAGE 1 OF 15). * All calculations are faster than any previous version. * Most of the scripts have been "tuned up" for speed. This business solution is shareware. After paying the corresponding fee, you are allowed to modify it in any form to adapt it to your company needs, but you are not authorized to sell it or distribute it, e xcept a password protected version. This preview version is fully functional, but without a password you won t be able to modify any scripts or fields on some files (files marked with and (*) and (**) in the Main Menu Help Section). Payment: This business solution is shareware! A Single user license $50.00 per user. A Site License costs $150.00 and covers a building. A World-Wide License costs $300.00 and it covers all locations for your organization. to Pay: Mail: If you are paying with USD Check or Money Order you should send it to: EL SOL DE MEXICO 132-31 59TH AVENUE, 1ST FLOOR FLUSHING, NY 11355-5242 USA f you pay via check, it must be a check drawn in US Dollars. Include your company name, contact name, address, phone & fax number and e-mail address. Your password will be sent to you by e-mail and first class mail along with your payment receipt. Payments send via postal mail take tim e to reach us and then up to 10 days for processing. Again, if you include a correct email address, you will hear from us when the order is processed. And we will send you the password so you can adapt any script or fields from this Integrated Solution Database. Please include with your payment: your company name, contact name, address, phone & fax number and e-mail address. Your password will be sent to you by e-mail and first class mail along with your payment receipt. To report a ny bugs or have questions before paying the shareware fee: While we hope you don t find any bugs, if you do let us know! The more information you can include the more likely we are to be able to fix it. Report any bugs or send comments and question by e-mail to: elsoldemex@aol.com or by fax at: (718) 460-3106. Want more information or updates? Visit our web page at: http://members.aol.com/elsoldemex